Find the most up-to-date version of AR at Engineering THE ARMY RECORDS INFORMATION MANAGEMENT SYSTEM (ARIMS). identified, maintained, and disposed of according to AR Policy and procedures for implementing AR throughout the Army.

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The Paperwork Reduction Act, 44 USC, Chapter 35, establishes the legal basis for minimizing the cost of creation, collection, maintenance, use, dissemination, and disposition of information. Commanders of units down to separate company level that are deployed in contingency operations will manage and supervise operational recordkeeping systems in their commands. However for guidance purposes, the following procedures have been extracted from the successful collection processes used by U.

Recordkeeping requirements during contingency operations are governed by the same laws and regulations as recordkeeping during peacetime or while in garrison.

ARparagraph f states commanders of Army components operating under a joint command will “ensure, through a designated contact, that records are created and preserved throughout the Army component in accordance with the records procedures in 25-400–2 f. Annex A contains a list of specific records to be created, maintained, and transferred. Procedures and processes for collecting records during a contingency operation are the combatant commander’s responsibility and generally left to his direction.

Please contact conops conus. Any records that document operations of the unit will be preserved per this instruction and AR To ensure records from the AOR are collected and properly prepared for transfer to continental U.

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The designated contact will establish the processes for the collection and transfer of unit records. Visual information records still and motion will be sent to director, U. A reminder of these responsibilities is dispatched via message from the AOC at the beginning of a contingency operation. Electronic records received or transmitted will be provided in the format in which they were saved. Mail classified records double wrapped by registered official qr.


This guide applies to all Army forces that are deployed or engaged in operational missions.

The information was used to substantiate claims for and to determine the cause of Gulf War Syndrome suffered by many deployed Soldiers. In that area of responsibility AORthe combatant commanders realized the importance of documenting operations. Xr area should be staffed and equipped to process both electronic and hardcopy records received from units down range. Deployed units will be provided copies of the Quick Reference guide outlining requirements for specific and minimum records creation, preservation, collection, and transfer.

This excerpt from DA Pam provides guidance and procedures for setting up a successful collection process for qr records. AR25-4002- i states the Deputy Chief of Staff, G-3, will “ensure that support is included in Army operational planning documents for the collection and transfer of records created by deployed units in contingency operations per AR Command reports, special reports, maps and overlays, and incident reports.

Process and transmit personnel records in accordance with personnel prescribing directives. As stated in the 25-40-02 recordkeeping narrative, 52-400-2 may not always be practical or possible.

Send the following records to: However, the nature of a contingency operation makes good recordkeeping even more critical. At a minimum, take records with you to home station upon redeployment or ship to home station prior to redeployment. Do not “over-classify” records. Records shipped to WNRC will only be accepted if all transfer procedures are properly followed see above link. Enter Your Email Address. Do not give these organizations the record copy of information to be preserved.

Classified records may be attached to an e-mail and sent classified e-mail.

32 CFR Appendix A to Part 518, References

Put the name of the operation in the subject line. The record copy will be handled in accordance with these instructions and AR This guide applies 25–400-2 all records regardless of media, e. Ensure declassification instructions accompany all classified records including electronic records prior to transferring them.


Army records may be destroyed only if capture by a foreign power appears imminent. Functional Area File Description Send the following records to: Collection Priorities Appendix A.

AR 25-400-2

They supported and directed the effort through all staff elements and through the ranks, down to the unit level. Commanders of deployed units will designate a point of contact, a records coordinator RCfor the monthly collection and transfer of records created in their sr in accordance with processes established by the commander directing the overall operation.

The list of file 2-5400-2 in Annex A is not all-inclusive. Units should also preserve files not listed in this table that document unit activities. Other unclassified records may be attached to an e-mail and sent to the same address.

Army Publishing Directorate

These are, in turn, implemented by Army regulations. Below is the entire quick reference guide that has been distributed and posted at various sites. ARparagraph g states commanders of the Army component combatant commands will “integrate records management support into operational plans for the collection and transfer of records created by deployed units in contingency operations per AR Inpatient, fetal monitoring strips, and extended ambulatory records for fixed medical facilities.

General Information Chapter 2. Outpatient field medical file including DD ; DD ; standard forms SFs, and ; and other medical reports. The Army must be able to research the location and activities of units and Soldiers involved in combat or contingency operations.